Category: Meeting Rooms | 1 min read
Choosing the ideal printer for your coworking space is pivotal in shaping the daily operations and member satisfaction. With the advice from our partners at ezeep, here are seven essential rules to guide your decision, ensuring your printing infrastructure is robust, cost-effective, and user-friendly.
Prioritize Quick Start Times Over Pages Per Minute: In a fast-paced coworking space, the speed at which a printer wakes from standby and delivers the first printed page is paramount. Opt for a printer that boasts a quick start time to improve overall printing efficiency.
Size Matters: Contrary to the notion that bigger is better, select a printer based on the actual needs of your coworking space. A smaller, yet capable printer can often provide the same benefits as a larger model, without the inflated cost.
Simplicity Over Complexity: Choose a printer with features that meet your space’s specific needs, avoiding overly complicated models with unnecessary bells and whistles. Basic functions like A4/Letter size printing, color, and duplex capabilities often suffice.
Eco-Friendly Options: With environmental concerns ever-present, opt for printers with low power consumption and efficient sleep modes. Consider the environmental impact of inkjet versus laser printers and the benefits of recycling paper.
Consider the Cost: Leasing a high-end printer might reduce initial expenses, but assess your long-term needs to avoid overspending on features or capacities you don’t need. Mid-market models often provide the best value and functionality.
Connectivity for Convenience: Ensure the printer supports various connectivity options like Wi-Fi, Ethernet, and mobile printing. This flexibility allows members to print effortlessly from any device, enhancing their coworking experience.
Reliable Maintenance and Support: Lastly, choose a printer backed by reliable customer support and straightforward maintenance. This minimizes downtime and keeps your printing services running smoothly, much to your members' appreciation.
Implement Fair Printing Policies: Establish clear printing rules to manage usage and costs. Consider introducing quotas or tiered pricing to ensure fair access and prevent misuse of resources, keeping your operations sustainable and member-friendly.
In conclusion, finding the right printer for your coworking space is about balancing functionality, cost, and convenience. By adhering to these seven rules, you can provide a stellar printing experience that compliments your space’s value proposition, keeping both operators and members happy and productive.
Date Posted: 23rd August 2024
Source: https://www.officernd.com/blog/find-the-right-printer-for-coworking-spaces/